Job Vacancy: Program Rep II @ UCLA Center for the Study of Women

The UCLA Center for the Study of Women has posted a 100% Program Representative II position with an end date for applying of January 3, 2016.
This position is ideal for recently graduated students.


The ideal candidate will have experience in event coordination (small lunches to conferences), community and general outreach, and office administration. Additional skills
that would be beneficial (but not necessarily required) are fundraising/donor relations and research at the graduate level on projects/topics related to the
Center for the Study of Women.

Though this position is listed as Contract, the goal is to make this a Career position within the next one to two years.

If you have any questions, please feel free to contact me!



Kristina (Magpayo) Nyden

Management Services Officer

UCLA Center for the Study of Women

Office: 1500 Public Affairs

Phone: (310) 794-7821

Fax: (310) 825-0456

Job Summary

Requisition Number:


Job Title:


Working Title:

Programming Coordinator



Job Type:


Department Name:


Department Website URL:

Job Summary Statement:

Under the general supervision of the Management Services Officer (MSO), the Program Representative plans, implements and coordinates the Center’s events programming
and day-to-day operations of the Center for the Study of Women (CSW). Oversee the annual Thinking Gender conference. Lead program planning and development; interpret, monitor, and analyze information regarding operating policies and procedures; and resolve
administrative and operational problems in order to meet project objectives, deadlines, and the overall goals of CSW. Perform community outreach as community relations liaison and assist with donor relations and fundraising. The Program Representative interacts
and coordinates with faculty, students, guest lecturers, research affiliates, and visitors in all programming, requiring comprehensive knowledge of programming content.

Percentage of Time:


Shift Start:

8:00 am

Shift End:

5:00 pm

Qualifications for Position

16 Records



1. Demonstrated skill and ability in coordinating and managing diverse programs, projects, and activities as demonstrated by assessing situations and solving problems,
formulating logical and objective conclusions, making creative and constructive recommendations, and implementing changes.


2. Ability to gather data, analyze information and exercise mature judgment, using initiative and creativity.


3. Skill in prioritizing data; organizing materials, information and people; locating resources; arranging calendars and schedules; and setting and meeting deadlines.


4. Ability to multi-task, work independently, and make decisions when appropriate, and follow through on assignments with minimal supervision.


5. Demonstrated skill in event planning. Ability to coordinate the logistics of planning and implementation of small to large scale events.


6. Organizational skills to prioritize a wide variety of work assignments and give attention to detail when faced with conflicting deadlines, frequent interruptions
and changing circumstances.


7. Ability to evaluate and assess efficiency of websites and computer databases, suggest viable improvements, and facilitate appropriate implementations.


8. Oral communication skills to convey information clearly and accurately to faculty, students, staff, the public, and outside vendors.


9. Ability to establish and maintain cooperative working relationships with all levels of campus administration, faculty, students and visitors, and to interact
in a professional manner with people from various backgrounds and cultures.


10. Demonstrated ability to handle confidential and sensitive information with discretion and tact.


11. Skill in screening applicants, interviewing, hiring, training, and supervising graduate students and student workers.


12. Working knowledge of University administration, organization, policies, procedures and practices as well as departmental, academic, and administrative offices
conducting business pertinent to graduate and undergraduate education.


13. Demonstrated skill and proficiency using the Internet and computer software programs, such as Microsoft Word, Excel, Access, Outlook, PowerPoint, and Publisher
to perform web research, retrieve, compile and summarize data, create budgets, reports, and graphic publications, schedule meetings, etc.


14. Skill in writing memoranda, correspondence, analyses and proposals employing logical arguments, appropriate facts and data, correct grammar and style, speed
and accuracy. Skill in proofreading reports and editing copy.


15. Working knowledge of UCLA online systems, such as BruinBuy, UCLA Express Travel, Facilities, and CCLE content management system.

Can be trained

16. Familiarity with graphic and website design, and working knowledge of web and graphic design software.


Additional Posting Information

Bargaining Unit:

99-Policy Covered

Application Deadline:


External Posting Date:

Quicklink To Posting:

Special Instructions:

Contact information:

Number of Positions:

Special Employment Designations/ Requirements Per UC Policy

Conflict of Interest:




Driving Record:


E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information

No Response

Is this position designated as a mandatory reporter under CANRA?


Other Special Employment Requirements:

Age Requirement: Applicants must be 18 years or older to be eligible to be hired.